How Writing Effective Meeting Minutes
Learning Objective
Taking notes and writing minutes are often viewed as demanding and complex tasks. Indeed, the role of meeting secretary requires unfailing concentration, careful listening, an excellent ability to synthesize information, as well as the skills to distinguish the essential from the trivial.
This course is designed to help participants perform their duties as meeting secretaries with ease and efficiency. They will learn to take accurate and useful notes and create minutes that capture the essence of the discussions and address the needs of their audience.
Who should attend
All members of the organization who are required to take notes and write minutes
Prerequisites
None
Content
Introduction
- What are the main differences between the minutes of formal and informal meetings?
The Environment
- Who are the players involved in a meeting?
- What is the role of each?
- How can meetings become more efficient?
Documents to be sent before the meeting
- Notice of meeting and invitations
- Agenda
- Preparatory documentation
The minutes in detail
- Roles
- Qualities of effective minutes
- Characteristics
- Types of minutes
- Structure
Effective note taking
- Goals and factors that guide note taking
- Common note-taking challenges
- Note-taking tools
- Abbreviations
- Strategies to adopt before, during and after the meeting to take effective notes and draft relevant minutes
The Writing Process
- Particular writing tips for minutes
- Concepts of clear and concise writing
- Editing method
Methodology
- Presentations, hands-on exercises and discussions
- Extensive documentation to support learning
- Numerous online writing resources
Duration : 2 x 3h30
Note :
Regular Rate :
495.00 $
Preferential Rate : 420.75 $Note :